Microsoft Team Groups

Tags email Teams

This guide will walk you through creating a group in Teams and adding members from outside the college. 

 **Note** Only the creator of the group can add members who are not using a TCC email address.
 

1.  Campus Email

1) Click on the group of squares in the upper right-hand corner
2) Click on Campus Email

The image of the My Apps page with a red arrow pointing to the Outlook icon.

2.  Teams

1) Click on the group of squares to the far left-hand side
2) Click on Teams (You may have to click on All apps at the bottom to find Teams)

The image of the list of Microsoft apps with a red arrow labeled 1 pointing to the group of 9 dots in the upper left-hand corner. A second red arrow labeled 2, points to the Teams icon.

3.  Create Team

Click on Join or create team

An image of the Teams home page and a red arrow points to the Join button.

4.  Create

Click on Create team

An image of several options for Joining or Creating a team, a red arrow points to the Create Team button.

5.  Team Type

Pick the type of group this team will be

An image of a list of 4 types of teams you can create, a red arrow points to the icon Other.

6.  Details

Put in the details of the team, a Team name, and Description, then click Next

An image of the fields to fill in for the details of the Team you are creating. A red arrow oints to the Next button.

7.  Add members

Type in the Gmail, Yahoo, etc., email, and you will get a pop-up button to add them

An image of the field where you can enter non TCC email's, a red arrow points to a sample email to add as a guest.

8.  Listed

Click Add

A image of the email in the field and a red arrow points to the Add button.

9.  Add Channels

1) Click on the 3 dots for the Team settings

2) Click Add channel
**NOTE** Channels allow you to have specific areas in the Team for pointed discussions and file sharing

A image of the newly created Team, there is a red arrow labeled 1, pointing the 3 dots to the right side for the Settings. A second red arrow labeled 2 points to the Add Channel link.

10.  Adding files

Within a Channel, you can click on Files, and then you can create a file from New, upload a file, or download a file.
**When you open a file, you can work on it right there in Teams, and then it will save and instantly update the version that is in the Channel**

The image of the nely created group and channels with a red arrow pointing to Files.

 

How do I safely share content in a Teams Group?

 

This guide will walk you through sharing content in a Teams Group.  To create a Teams group, you can follow this guide.  You can have a group with people both from TCC and outside of TCC, use the guide How do I create a Teams Group with members from outside the college?

Private Team

An image of the Create Team window with an arrow pointing to the Privacy settings and a second arrow pointing to Next.

1)  Be sure your team is set to Private.  Only members of the team can see content, and only the Owner can add members.

2)  Click Next

Add

An image of the Adding people to the group, an arrow pointing to the field to ender names, a second arrow points to the button "Add"

1)  Type in the Email of the member you wish to add.  **NOTE**  You can add any email, Gmail, Yahoo, Hotmail, or a TCC email, which will pop up a list to pick the TCC Student/Professor/Staff

2)  Click Add

Files

An image of the files upload window

You can add files in a few different ways.  Drag and drop them in the window. For a new document, click +New to create a document from the start, or upload it from your computer’s hard drive files. 

Only members of the group can see these files.

 

 

 

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