How do I get a student name change in ctcLink and Canvas?

Student Name Change at Tacoma Community College

If you need to change your name because you are trans or gender nonconforming, same-sex partners sharing a surname, recently married or divorced, have religious reasons, are having uncomfortable experiences, or any one of several reasons, and the legal documentation hasn't been processed yet, please follow these instructions to have your name changed while you are here at TCC.

ctcLink

Once a student submits an application, the student loses access in ctcLink to edit the primary name, which is what displays on the Transcript and the Enrollment screen.  Instead, the student can go into their ctcLink Student Center and create a name that they use other than the primary name (ctcLink calls this the "Preferred" Name).  The ctcLink Preferred Name takes priority on the ctcLink Class Roster, Grade Roster, and Student Center and, eventually, the student's TCC email. 

Please note that when you have completed the Primary-to-Preferred Name Change below, in order to change your student ID card, you need to go to the Campus Public Safety Office in Building 14, and request a new card.  Your name will be pulled up when they search by your student ctcLink ID number and a new card can be issued.

Primary Name Change to Preferred Name (the one that is used)

  • Log into ctcLink either through the TCC Portal and click on the ctcLink quick link icon, or go directly to ctcLink.
  • Go to your Student Center > Personal Information > Names > Add a New Name (this will be the one you use) > SAVE the changes.
  • When you are finished and have saved the new name, at the list of names select the EDIT button on the new name, and mark the new name to be “Preferred.”
  • Within 24 hours after the Preferred Name is set in ctcLink, the Portal username will be changed, the campus email address will be changed, and the name that appears in the Portal will be the ctcLink Preferred Name.

Canvas

The name handling from ctcLink to Canvas integration was updated in November 2017 to put the legal ctcLink name into the Canvas Full Name (and, by default, the Sortable Name).  The Full Name is what the professor sees in the Canvas Gradebook.  The ctcLink Preferred Name is set as the Canvas Display Name, which is what other students and the professor see, for example, when a student makes a post to a discussion forum.  You may request a Canvas name change using one of the two methods below.

Full, Sortable, and Display Name Change

  1. Email your request to create a ticket in the Help Desk system, with the subject line “Canvas Student Name Change” and include the following information in the body of the email:
    • Old Name
    • New Name
    • Student ctcLink ID number
    • Personal email or telephone number in case we need to contact you
  2. Or, call the Student Help Desk at 253-566-5197, and ask to have your name in Canvas changed. When speaking to a Canvas Administrator, give them the following information:
    • Old Name
    • New Name
    • Student ctcLink ID number

Details

Article ID: 46859
Created
Wed 1/24/18 12:48 PM
Modified
Tue 4/23/19 3:23 PM