How do I issue permission numbers?

Add Class Permissions

Navigation:  Records and Enrollment > Term Processing > Class Permissions > Class Permissions

1. By default, the Class Permissions search page displays the option to Find an Existing Value.
2. Enter or look up the Academic Institution by selecting the looking glass.
3. Enter or look up the Term.
4. If necessary, you can add more search criteria to help identify the class.
5. Select Search.

Permission to Add Tab

1. The Permission to Add page displays.
2. Use the ◄► navigation arrows to navigate to the appropriate section in the Class Section Data section. Ensure the Student Specific Permissions box is not checked.
3. In the Defaults section, enter the Expiration Date for the class permission definition. The expiration date is when the permission number is no longer valid. The system will default to the End of Term date. It expires at 11:59 p.m. on the expiration date.
4. In the Permission Valid For sub-section, select the reason(s) the permission number is valid. The reason MUST be checked in the Defaults section, or the permission numbers will not work. A permission number can be used for the following:
   1. Closed Class: When you select this checkbox, the student can enroll in the class if it is closed. The closed class permission number should never be used as a way to get a student onto a waitlist for a class. The student will be enrolled automatically if a closed class permission number is used to register for a class. Closed Class will override students directly into a class before others on the waitlist, so it should not be selected unless there is a valid reason.
   2. Requisites Not Met: When you select this checkbox, the student can enroll in the class even if they do not meet the requisite requirements.
   3. Consent Required: By selecting this checkbox, the student can enroll in a class that requires Instructor or Department Consent.
   4. Career Restriction: Enroll in a class outside the student’s selected career. It is strongly advised to avoid picking this box.
   5. Permission Time Period: Enroll in a class during the enroll with permission time period. For more information, refer to the Maintaining the Term/Session Table QRG.
5. Assign More Permissions: Input a numeric value. The number determines how many permission numbers are generated. This feature can be used as often as needed.
6. Select the Generate button to create the new permissions numbers.
7. Set All Permissions to Issued: All permission numbers may be marked as issued by checking Set All Permissions to Issued. When the page is saved, the Issued By and Date Issued fields will automatically update with the user ID and current date.
8. If the Set All Permissions to Issued box is not selected, select the Issued checkbox when assigning a number to a student. Select the Issued check box when the number is assigned to a student. This will input the Issued By user name and Issued Date.
   1. After the Permission number is used, this page will display the ID and Name of the student who used the permission number and the date it was used. NOTE: The student can still use the permission code if the Issued check box is not selected.
9. Select Save.