Microsoft Teams Meetings

This knowledge base article describes how to host a meeting, custom video backgrounds, breakout rooms and live transcriptions in Teams

How do I host a webinar or very large meeting in Teams?

You can host webinars with Teams Live Events of up to 10,000 participants.

Organize and schedule a live event focused on setting up Teams Live Events.

 

How do I have a Teams meeting with someone outside TCC?

Attached is a PDF guide that will walk you through creating a meeting in Microsoft Teams and inviting someone who is not an employee or student of the college, as well as members of the college.

 

How to Change Your Teams Video Background

If you don't want a custom picture but are okay with using Microsoft's stock pictures, you can skip to step 5.  You must be using the Teams application on a Windows computer.

1. Click on the Start button or push the Windows key
2. Type in %APPDATA%\Microsoft\Teams\Backgrounds\Upload
3. A folder will be opened.  In that folder, copy any image file to that folder location
4. Exit and restart the Teams application.
5. Initiate a Teams video call with someone
6. Click on the three dots (the advanced features icon)
7. Select “Show background effects.”
8. Choose the background that will appear on the right side of your screen. Click on “Preview” if you want to see what your screen will look like before anybody else does; otherwise, click on “Apply.”

 

How do I use Breakout Rooms in Microsoft Teams?

Want to use Breakout Rooms in Teams?  Breakout rooms allow organizers to divide the meeting into sub-groups to facilitate discussions and brainstorming sessions.

Here are a couple of great resources that describe how to do this:

How to use breakout rooms in Microsoft Teams

How to use Teams Breakout Rooms

 

How to use Live Transcription / Automatic Closed Captioning in Microsoft Teams

Here is a guide on using live captions in Microsoft Teams.

 

How do I use Microsoft Teams for online communication?

 

Microsoft Teams

Microsoft Teams is a hub for teamwork in Office 365. All your team conversations, meetings, and apps live together in a single shared workspace. To access Microsoft Teams, log into https://teams.microsoft.com using your TCC account.  

Here are some helpful guides to using Teams:

• Welcome to Microsoft Teams
• Microsoft Teams Video Training

Teams Meeting Security Resources

Are you looking at ways to secure Microsoft Teams meetings?  Microsoft has a few ways that this can be done.  You can find these settings in your Teams meeting options.

 

Lobby

Microsoft Teams has lobby settings for teams.  When setting up a meeting, you can choose from the following options depending on which on you would like:

• Who can bypass the lobby?
  • Everyone
  • People in my organization and trusted organizations
  • People in my organization
  • Only Met

Announcing Attendees

You can set configure Teams to announce when an attended joins or leaves.

Presenting

Do you want to limit who can present in your meetings?  You can choose Everyone, People in my organization, Specific people, or Me.

Muting

You also have the ability to allow or disallow attendees to unmute themselves.