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This guide will walk you through sharing content within a group in O365. Here is a guide that will walk you through joining a Group, creating a Group, and making the Group private:
Campus Email
1) In the Portal, click on the group of squares in the upper right hand corner
2) Click on Campus Email
Groups
1) Go to your Groups and click on the Group you wish to see the documents of
2) Click on the Documents icon
1) Click New to create a file from the start or create a new Folder
2) Click on Upload to browse for a file on your computer’s hard drive
3) You can Drag from a file from your computer hard drive
Only members of the group will be able to access theses files if you have the group set to Private. Only the Owner can change the privacy settings.
With in the files in groups, you can share the content with others outside of the group just as you can share in OneDrive.
Share
Hover your mouse pointer over the document you wish to share, click on the share icon
Settings
Click on the settings options
Link Settings
Select the options for the type of sharing you wish to allow:
- Anyone with the link: Gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of TCC even if they are not a Student/professor/staff.
- People in TCC with the link: Gives anyone in TCC who has the link access to the file, whether they receive it directly from you or forwarded from someone else.
- People with existing access: Gives access to people who already have access to the folder where the content is located.
- Specific People: Gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.
- Allow editing: When you share items with this type of link, people can edit files, can add files in a shared folder, and can delete files in a shared folder if they're signed in. Recipients can forward the link, change the list of people sharing the files or folder, and change permissions for recipients. If you're sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder. To give them read only access, remove the blue check.
- You can set a date for when the sharing will expire.
- You can set a password on the content.
- You can block the downloading of the content.
Click Apply to save the settings
Email
1) Type in the email of the person you wish to share the content with
2) Add a message with the password or the expiration date
3) Click Send
Link
To get the link to send to more than one recipient, click Copy link
Copy
Click on Copy to save the link to your clipboard. You can then paste the link in a message or document
Stop Sharing
Under the Sharing column, click on Shared
Stop
Click on Stop sharing
Confirmation
Click on the button to confirm you wish to stop sharing the content
Only the member that shared the document can cancel the sharing.